The successful bidder and manager of the CS will have to engage
with a Governance Body (GB), managed by ASAPbio. The CS Provider(s) will
file a yearly public report to the GB and Funders. The GB will be making
recommendations on the performance of the CS Provider(s) to the funders
for the purpose of releasing yearly funds to the CS Provider(s). The GB
will also set standards for intake of content to the CS and will set
yearly priorities and make recommendations. Models similar to this
arrangement include Europe PMC and the Protein Data Bank. Please provide
any comments or ideas on the relationship and interactions that you (if
you obtain the contract) would like to establish with the GB.
The GB bears responsibility for establishing the policies of The
Commons; technical partners bear responsibility for delivering
infrastructure to abide by those policies. Coordination can follow COS’s
community partner model adapted to suit the needs of the GB.
We recommend:
- Yearly in-person meetings of the GB and technical partners.
These 1-2 day meetings will devote a portion of time for reviewing
progress of the technical infrastructure development, marketing and
adoption of the service, and service administration activity. But,
because these activities will be reported frequently during the year,
most of the in-person meeting time will be used for strategic planning
of the next period’s requirements, implementation, and marketing
priorities. As such, these meetings will be action-oriented
collaborative planning sessions.
- Quarterly virtual meetings of the GB and technical partners.
These 2-3 hour virtual meetings will be devoted to reporting on
technical development, marketing outcomes, service administration and
near-term priorities for the next quarter. With advance communication,
these meeting times can be used efficiently to leverage the insight
and feedback of the GB to shape the priorities for the next quarter of
service development and activity.
- Monthly “newsletter” updates + asynchronously email list
discussion. An email list can facilitate asynchronous communication
among the GB and technical partners for monthly activity reports of
sprint outcomes and real-time tactical discussion, particularly for
marketing efforts.
- Established points-of-contact (POCs) for real-time
communication and coordination. For ongoing implementation work,
established POCs for COS, technical partners, and the GB are
essential. This small group can meet on a regular basis to discuss
sprint planning and project progress. There are at least 2 primary
points-of-contact: (1) Nici Pfeiffer, Product Lead, with POCs for
product implementation and operation, and (2) Rusty Speidel, Marketing
Lead, with POCs for marketing and community building at ASAPbio.
Four key phases of the development process that occur at a high levelwith the GB and at an execution level via the POCs in quarterlypriorities and two-week sprint cycles: