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\begin{document}

\title{FAQs}





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  \date{June 10, 2024}


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\emph{Frequently Asked Questions about ESS Open Archive}\selectlanguage{english}
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\section*{General}\label{general}

\textbf{What is a preprint?}

A preprint is a freely accessible communication, traditionally a
manuscript, that contains research findings not yet published in a
peer-reviewed outlet, such as a journal or book chapter. Once the final
paper is published, it can be linked to the preprint. All content posted
on ESS Open Archive will receive a DOI that can be used in citations and
links. ESS Open Archive also archives presentations presented at Earth,
environmental, and space science meetings.

Check out the great~\href{https://youtu.be/2zMgY8Dx9co}{video}~overview
our friends at ASAPbio made.

\textbf{What are the benefits of preprint services?}

You may receive comments on early work that help you improve your final
published output. Your findings will be more discoverable and citable;
studies have shown that posting on preprint servers increases citations.
Your findings will be disseminated more quickly before finding a home
for them to be published. You can establish priority, and quickly build
a scholarly record. On ESS Open Archive, meeting presentations can be
archived, curated, and cited rather than lost. Preprint services help
accelerate the pace of scientific discovery, promote transparency,
increase reproducibility, and support open science.

\textbf{What is the ESS Open Archive?}

The Earth and Space Science Open Archive is a community server
established to accelerate the open discovery and dissemination of early
research outputs in the earth, environmental, and space sciences -
including preprints, posters, and presentations given at major
scientific meetings. ESS Open Archiveis a venue for sharing preliminary
communications of new research for feedback prior to peer review.~

\textbf{Is ESS Open Archive an international service?}

We are available globally and welcome submissions from all authors.
Readers from around the world can freely view and download full content.

\textbf{How does ESS Open Archive operate?}

We have an Advisory Board that provides guidance on overall development,
policies, and community engagement. The Advisory Board includes
representatives from leading international Earth, environmental, and
space science societies, along with representatives from Wiley. The
server is hosted on the Authorea publishing platform. An Editorial Board
screens submissions.

\textbf{Do I need an account to use the archive?}

All content on ESS Open Archive is free to search and browse. You can
freely view abstract pages and download the full text of all content
without registration. Some of ourservices do require you to sign in with
an Authorea or ORCID account. These services include submitting content
and viewing your posted content

\textbf{What is ORCID? Why connect your ORCID iD with ESS Open Archive?}

You may optionally connect your ORCid with us to submit content and
access your content

Having an ORCID iD:

\begin{itemize}
\tightlist
\item
  distinguishes you and ensures your research outputs and activities are
  correctly attributed to you
\item
  reliably and easily connects you with your contributions and
  affiliations
\item
  reduces form-filling (enter data once, re-use it often)
\item
  improves recognition and discoverability for you and your research
  outputs
\item
  is interoperable (works with many institutions, funders, and
  publishers)
\item
  is persistent (enduring)
\end{itemize}

ORCID is integrated into many systems used by publishers, funders,
institutions, and other research-related services. It is also a
requirement of many journal manuscript submission systems and grant
application forms. Giving permission for ESS Open Archive to connect
with your ORCID iD enables us to collect your iD in a machine-readable
format and connect it to information about your research activities
stored in our systems. We can also push your affiliation with us to your
ORCID record. This information is authoritative because it comes from
ESS Open Archive, making your ORCID record more trustworthy. If you have
questions or need support for your ORCID account, please
contact:~\url{https://orcid.org/help/contact-us}

\textbf{How do I contact your offices?}

ESS Open Archive is open Monday through Friday between the hours of
8:30AM and 6:00PM, United States Eastern. Support emails are answered
within 2 business days.

Support:~{support@essoar.org}

\section*{Submitting content to ESS Open
Archive}\label{submitting-content-to-ess-open-archive}

\textbf{What content can be posted?}

ESS Open Archive has a broad scope that covers all aspects of research
in the Earth, environmental, and space sciences. Preprints may be
preliminary manuscripts not yet published in a peer-reviewed outlet,
such as a journal or book chapter. We also accept posters and
presentations (as PDF files) presented at recognized scientific
conferences. Posted material should be equivalent to what is typically
contained in a scholarly research manuscript, including an abstract and
references. Limited Supplemental Files necessary for understanding the
preprint or poster and directly related to the primary content are also
supported, including Jupyter notebooks. Extensive data or data sets or
other supporting content should be deposited in repositories and
referenced appropriately. Additional information is available in the
Submission Guide. The community ESS Open Archive serves is diverse, but
content that does not have direct relevance to the Earth, environmental,
or space sciences could be posted on one of the complementary existing
preprint services, such as arXiv.org, bioRxiv, ChemRxiv, or EarthArXiv.

\textbf{Is posting on ESS Open Archive considered prior publication? Can
it endanger my chances of publishing in a journal?}

Many journals in the Earth and space sciences now explicitly allow
posting of content on not-for-profit preprint servers, prior to (or
concurrent with) submission to the journal. For further information, see
the list of journals
on~\href{https://v2.sherpa.ac.uk/romeo/}{SHERPA/RoMEO}~and select a
journal for policy information. Before submitting content to ESS Open
Archive, authors are strongly encouraged to check policies at specific
journals as some require specific license types for preprints. If you
are unsure, we recommend the use of a non-exclusive license.

\textbf{Do I transfer copyright of my content? What do the licenses
mean?}

Authors retain copyright to all content posted on ESS Open Archive. The
submitting author must be the copyright holder or have the appropriate
permission from the copyright holder to submit all content. ESS Open
Archive offers five separate licenses to authors. Note that some funders
require certain licenses for posting content on preprint servers, and
some journals may not accept papers that are already available under a
Creative Commons license. We offer three different Creative Commons (CC)
licenses:

CC-BY: This license allows others to copy and redistribute the material
in any medium or format, including commercially, while requiring
attribution (citation) of the original work and no additional
restrictions. This is the most liberal license for re-use

CC-BY-NC: This license restricts any commercial reuse of the content
without your permission.

CC-BY-NC-ND: This license also restricts any derivative use, including
translations to other languages or other transformation or remixing of
the content without your permission.

We also offer a non-exclusive license, which grants ESS Open Archive the
right to post the content but restricts other reuses. This is the most
restrictive license. By posting content, all authors explicitly allow
mining of the content including references to scholarly research,
indexing, and enrichment. Once a license is selected and a submission is
complete, it cannot be changed to a more restrictive license. The terms
applicable to reuse are determined by the authors' selection of either a
non-exclusive or Creative Commons license (CC-BY-NC-ND, CC-BY-NC, or
CC-BY). License information is displayed in the grey box below the
abstract on the publication page. Supplemental Files inherit the license
selected for the preprint or poster. Authors desiring other licenses
(strongly recommended for software scripts) should archive them
elsewhere and reference them in the preprint.

\textbf{Can I submit content to ESS Open Archive that I already
submitted to a journal for publication?}

An article must be submitted to ESS Open Archive before it is published
by a journal. An article that has been submitted to a journal but has
not yet been published can still be submitted.

\textbf{What is the cost to submit to or read content on ESS Open
Archive?}

There is no cost associated with submitting, and it is free to read
posted content.

\textbf{Can I submit content in any language?}

We only accept submissions in English at this time. Supplements can
include a translated version.

\textbf{What if the meeting I presented my poster at is not listed?}

When submitting a presentation, you must select the Meeting Name of the
major scientific meeting where the content was presented. Select it from
\href{https://essopenarchive.org/inst/26272}{the ESS Meetings collection
here}. Submissions are allowed within 6 months of the meeting date.
Eligible meetings are identified and approved by the Advisory and
Editorial boards. To nominate meetings that are not currently listed,
contact~\href{mailto:support@essoar.org}{\nolinkurl{support@essoar.org}}~and
include information about the meeting, sponsors, contact information for
the organizers, and link to the program and abstracts.\textbf{}

\textbf{How long does it take for submitted content to post on ESS Open
Archive?}

Our editors aim to evaluate and post content within 2-4 business days
after submission.

\textbf{Is content on ESS Open Archive peer reviewed? Is content checked
prior to posting?}

ESS Open Archive is a venue for sharing new research for feedback prior
to peer review. Content submitted to ESS Open Archive is not peer
reviewed, edited, or typeset before being posted online. All submitted
content undergoes a screening by the Editorial Board that includes
checking for plagiarism, offensive, dangerous, and/or non-scientific
content. ESS Open Archive's goal is to accelerate discovery and
dissemination, so the screening process is designed to be rapid. All
published content represents the view and interpretations of the authors
only. No endorsement of the content is implied by Earth and Space
Science Open Archive or any of its sponsors, Authorea, or Advisory Board
members, or the authors' affiliations.\textbf{}

\textbf{How do I update/revise my content?}

To update or revise content already posted on ESS Open Archive, click
your name in the upper-right and choose My Documents. Select the
preprint or presentation to be modified. Make a change to the document,
and then choose Publish. Publishing a revision will create a new DOI but
will retain the earlier version of the document. Revisions undergo the
same screening process as new submissions. All prior versions remain
posted on ESS Open Archive with appropriate date and time stamps as they
are part of the citable scientific record. Previous versions remain
accessible via the submission timeline on the publication page. You may
make changes to Supplemental Files with a new version, or keep them the
same. Edits to Supplemental Files require a new version, even if no
changes have been made to the main preprint/poster.

Approved content can be revised at any time prior to being accepted for
publication in a journal. Please note that some journal polices do not
allow authors to post new versions that include changes made during the
peer review process. Check individual journal policies
on~\href{https://v2.sherpa.ac.uk/romeo/}{Sherpa/Romeo}. Authors are
responsible for confirming journal policy.

\textbf{What happens when my work is published?}

You can manually update the final DOI by navigating to the content and
clicking the three dots in the upper right (\ldots{}). Then choose
``Edit publication information'' to enter the final DOI. This will not
create a new version of your preprint.

\textbf{How do I withdraw/remove content once it has been posted on ESS
Open Archive?}

You cannot withdraw or remove content once it has been posted. All
content (preprints, posters, and presentations) receive DOI's once they
are posted, which makes them fully citable and part of the scientific
record, including being indexed by CrossRef and Google Scholar. ESS Open
Archive retains the right to remove any content in exceptional cases of
copyright infringement or other issues that the Advisory Board deems
critical.

\section*{Services}\label{services}

\textbf{How do I find content on ESS Open Archive?}

Content published on the archive is organized according to its content
type (paper or meeting material like poster or presentation). Choose a
content type with the buttons at the top of the page, or search by
keyword with the text field on the right. The search field is limited to
keyword for the time being but will soon accommodate Title and Author
searches. ESS Open Archive's search only indexes the latest version of
content, and resolves to the most recent version submitted. You can
access earlier versions at any time using the drop-down in the grey box
on the content's page.

\textbf{How do I cite content on ESS Open Archive?}

All content posted is assigned
a~\href{https://ask.library.uic.edu/faq/345899}{digital object
identifier (DOI)} and should be cited by DOI. Many funding agencies now
allow preprint citations in grant funding proposals. Citation standards
for preprints are still being refined across the community. We strongly
recommend that the citation clearly indicates to the reader that the
content is a ''Preprint'' or ''Presentation.'' A suggested citation is
offered in the grey ``Cite as'' box below the abstract on the content's
page.

\textbf{Is content posted on ESS Open Archive indexed?}

Preprints are indexed by Google, Google Scholar, CrossRef, and other
search tools. Presentations are not indexed by Google Scholar.

\textbf{Does ESS Open Archive have an Impact Factor?}

We are an open archive, not a journal. Like other preprint servers (such
as arXiv and bioRxiv), it is not indexed by Web of Science (Clarivate
Analytics) and does not receive an Impact Factor.

\textbf{Does ESS Open Archive have RSS feeds?}

RSS is an abbreviation for Really Simple Syndication or Rich Site
Summary. It is a standard for distributing updates to a web site on
regular basis. The archive maintains RSS feeds for topic categories and
saved search results. Each RSS feed provides the latest content,
including new submissions and revisions. You can subscribe to a subject
area's RSS feed by choosing or searching for a tag and clicking the
Follow button.

\textbf{Do you provide article metrics?}

You can find article-level metrics on the publication page for each
preprint/poster. Article usage based on PDF downloads and views is
updated in real time. Citation tracking is available via the Scite.ai
service.

\textbf{Does ESS Open Archive allow text and data mining?}

ESS Open Archive~does allow text and metadata mining. ESS Open Archive
supports and participates in the Open Archives Initiative (OAI) and is a
registered Open Archive Initiative Protocol for Metadata (OAI-PMH)
data-provider. We also support the Center for Open Science SHARE Open
API and the CrossRef Metadata API. All full-text content is available on
the platform and can be crawled for text and data mining purposes.
Standard crawlers are allowed. Bulk downloading is not supported. The
terms applicable to the mining of preprints are determined by the
authors' selection of either a non-exclusive or Creative Commons license
(CC-BY-NC-ND, CC-BY-NC, or CC-BY). Interested parties may limit searches
to specific license types to meet their specific reuse needs.

\section*{1-Click Preprint Transfer
Service}\label{click-preprint-transfer-service}

\textbf{What is the 1-click preprint transfer service?} ESS Open
Archive~supports the early and open sharing of Earth and space science
research outputs as preprints before or concurrent with submission to a
participating journal so that researchers can showcase their work to the
global Earth and space science community while it is under consideration
at a journal. The transfer service is in an initiative to streamline the
process: authors can now seamlessly transfer their manuscript to ESS
Open Archive at the same time they submit their research to a
participating journal and save time re-uploading files and re-entering
information to submit a preprint.

Posting a preprint allows authors to:

\begin{itemize}
\tightlist
\item
  Benefit from earlier views, citations, and more collaboration
  opportunities. Preprints are assigned a DOI and are immediately fully
  citable and~broadly discoverable.
\item
  Get increased visibility, recognition, and establish priority and
  productivity for grant/hiring/tenure committees -- especially valuable
  for early-career scientists.
\item
  Comply with funder requirements, if applicable. Increasingly, funders
  are recommending or requiring that funded works be deposited as a
  preprint ahead of publication.
\item
  Engage the wider community in discussion to improve their manuscript
  with pre-publication feedback.
\item
  Join the open research community transforming scientific
  communication! Rapid dissemination of your findings accelerates the
  pace of scientific research; sharing early and often makes science
  better.
\end{itemize}

\textbf{What journals participate in the 1-click preprint transfer
service?}

To advance the pace of Earth and space science research, the AGU has
empowered authors to share research submitted to
all~\href{https://www.agu.org/Publish-with-AGU/Publish}{AGU
publications}. Other participating journals are Ecohydrology, and River
Research and Applications, and all journals from the ASA, CSSA, and
SSSA. The 1-click transfer service is available through an integration
between ESS Open Archive and journal software eJournal Press and
ScholarOne. AGU journals are participating through their Geophysical
Electronic Manuscript Submission (GEMS) system.

Interested Earth, environmental, and space sciences journals that use
eJournal Press or ScholarOne can now partner with us to offer this
service to their authors. If you represent an ESS society or journal,
please
contact~\href{mailto:support@essoar.org}{\nolinkurl{support@essoar.org}}~to
discuss an integration.

Authors: would you like this option to be available at a specific
journal you submit your work to? Let us know at~{support@essoar.org},
and we can reach out to them about participating.

\textbf{How does the 1-click preprint transfer service work?}

\emph{Initial Submissions} ---When submitting to a participating
journal, authors are offered the opportunity to opt in. Select the
''Yes! Please transfer my manuscript'' option if you would like to make
your research publicly available as a preprint on ESS Open Archive. By
opting in, you agree to share submission metadata, including your email
address with ESS Open Archive.~\textbf{Please note:} ~Authors can only
opt to transfer their manuscript and deposit it as a preprint at the
point of initial submission to a journal.

\emph{Revised Manuscripts} ---At present we are unable to automatically
transfer revised manuscripts. (We will be working on this as a future
enhancement to make the process even easier.)

Approved content posted on ESS Open Archive can be revised at any time
prior to being accepted for publication. We encourage authors to update
their initial preprint submission and upload revised version(s) as their
manuscript evolves and improves through the peer review process at the
journal. The submitting author can update a new version of their
approved preprint directly. Please see ``How do I updated/revise my
content?'' above.~\textbf{Note:} ~Some journals request that authors do
not post versions that include changes made in response to the journal's
reviewers' comments; be sure to check the policy of the journal you have
submitted to.

Preprint posting on ESS Open Archive is a free, optional service and
will not impact the editorial decision or time to publication at the
transferring journal.

It is a requirement that all co-authors have been informed about and
approve posting content on ESS Open Archive

\textbf{When will my submission be transferred?}

The point of transfer varies by journal; your submission will either be
transferred to ESS Open Archive after it passes through the journal's
quality control check by the journal's editorial office or when it is
assigned to a first reviewer.

\textbf{How will I know when my submission has been transferred to ESS
Open Archive?}

The submitting author will receive a notification via email directly
from ESS Open Archive once the transfer is finished.

Additionally, all co-authors will receive a notification that the
manuscript has been transferred.

\textbf{What files are transferred?}

Your manuscript submission file (in its native format, TEX or DOC) and
metadata from your initial submission to the journal will be transferred
directly to ESS Open Archive.

\textbf{What license can I assign to the preprint?}

You can assign the license of your choice to the preprint, prior to
finalizing your submission on ESS Open Archive. Papers posted after
transfer from a journal are automatically given the Non Exclusive
license, but this can be updated to a Creative Commons license at any
time.

\textbf{How quickly will my submission be posted after transfer?}

Transferred manuscripts immediately enter review and will be posted
after a quick evaluation by our expert editorial board.

\textbf{What happens to my preprint if my manuscript submission is
published by the journal? What happens if it is rejected by the
journal?}

If your preprint is published, congratulations! Once your article has
been published, remember to add the final DOI to the publication details
(see How do I Update/Revise, above)

If your manuscript is rejected by the journal, your~preprint will remain
on ESS Open Archive: Once a preprint is posted, it becomes a part of the
permanent, citable scholarly literature and cannot be removed. Authors
can resubmit their research to another journal for
consideration---please be sure to note that your work has been posted as
a preprint. The vast majority of journals now accept submissions that
have been posted on a preprint server and do not consider preprinting to
be~prior publication, however, authors are encouraged to check the
policies at the specific journals they are considering.

You may also transfer your preprint from ESS Open Archive directly to a
journal. From the content, choose the ``\ldots{}'' button in the upper
right and then click ``Submit to a journal''.

\textbf{Am I able to post a preprint myself?}

Yes. Even if you do not opt to use the 1-click preprint transfer service
to easily post your work as a preprint, we encourage you to share your
research to accelerate the open discovery and dissemination of Earth and
space science early research outputs. You can also submit your preprint
to ESS Open Archive directly from the home page - navigate to the
appropriate collection (``journals'' or ``meetings'', and then the
appropriate meeting) and click Submit.~

\textbf{Is there an embargo policy for preprints?}

ESS Open Archive does not embargo research that has been made publicly
available as a preprint. We do not suggest authors /institutions seek
publicity and press coverage at the preprint stage, and instead advise
that press releases are distributed at or after the time of publication
of the article in a peer-reviewed journal. Authors should consult the
policy of the journal they have submitted to for any additional
guidance.

\textbf{I have shared my research early as a preprint on ESS Open
Archive, now what?}

Share it!~Cite it!~Sign up for~alerts!

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