Article in final typeset form 

It is helpful for department editors to a PDF version of the article in order for the pubs staff to validate that what they get as a proof from the publishing system has the elements you intended in the locations you intended. This is an optional step, but does help to minimize confusion.

High resolution elements

Please include “native” images at the highest resolution you have as separate files when you deliver your source; many word processors mangle inserted images such that the higher resolution original is not recoverable. Please make sure each image file is clearly named. For example:

Transmit your content

Transmit the content to the AEiC/D by email or by fileshare. If you are emailing, be sure to attach all the parts of your article to an email that includes whatever extra information the departments editor may need.
Department editors also have access to a shared Google Drive space, and content may be uploaded there. Within this space select the “Departments” folder, select your department, and create a folder in which to deposit your article source and related files. You may name it anything sensible, and the AEiC/D will change it to match the convention. Note that when using this option the submitting editor must notify the AEiC/D of the submission by email; failure to do so will result in a delay in publication. 
If you are using a personal file sharing service, you may use whatever file sharing platform (i.e., Google Drive, Dropbox, Box, etc.) you prefer. Email the link/share the directory to the AEiC/D. You should create a new directory for the submission that contains
Note that these conditions are to minimize the chances that bad text or figures make it to press, not because I enjoy making things hard.
I will acknowledge your submission by email generally within 1-2 business days of when I receive it. Response times may be slower during the holidays, but as drop dead dates for issues are typically several months in the future, these aren’t time critical items. If I don’t answer you within a few days, feel free to ping me. I won’t mind.
After reviewing the submission for completeness I will log it into my tracking spreadsheet.
I will let you know that your submission is complete, or work with you to resolve any questions I had.
I will then transmit it to our editorial support and production assistant ( Lauren Briede <l.briede@ieee.org> a/o November 2018). Note that in general I won’t edit or copyedit what you submit; I’m only checking to be sure that all the elements are present (text, figures, etc.).
When your content is scheduled into production I will follow up to let you know when you should expect it to appear. As of December 2018 the Editor in Chief is responsible for scheduling articles in specific issues.
Article proofs will come from IEEE to the corresponding author. Note that this is a change from the initial guidance that proofs would come to the pub ops contact and then I would distribute them.
You can feel free to ask me what I know about X, Y, or Z at any point in the process, and I’ll do my best to answer or find out the answer. But realize that I’m essentially an administrator in this process, with little influence on publication times or the length of the publication process.